Circular 14 of 2025: Healthcare Utilisation Annual Statutory Return 2023/2024
The purpose of this circular is to inform stakeholders about the submission of the Healthcare Utilisation Annual Statutory Returns (HUASR) for 2025.
The ASR Healthcare Utilisation system is currently in the testing phase and will be operational from 12 May 2025. Medical schemes are required to submit data by the deadline listed in the table below. In order to limit the traffic on the system, data officers will be required to load schemes’ data on specifically assigned days.
The schedule for submission has been shared with each data officer.
Data officers who require a change to the dates assigned to their scheme are requested to engage the CMS before commencement of the submission period, which is 12 May 2025.
Medical schemes should take note of the following crucial data submission deadlines, which are intended to allow them sufficient time to compile the data and ensure accurate and complete submissions.
| Deadlines | Description | Start date | End date |
| Electronic data submission | The deadline for electronic submission of scheme data | 12 May 2025 | 13 June 2025 |
| Feedback reports | Feedback to schemes on data submission and possible resubmission of data | 17 June 2025 | 17 June 2025 |
| Resubmission of data | Resubmission of data due to errors identified in feedback reports | 17 June 2025 | 24 June 2025 |
| Final signed-off report | Final report signed off by PO and Trustees | 27 June 2025 | 11 Aug 2025 |
Please note that no changes have been made to version 10.3 of the technical specification documents. Version 10.3 of the technical guideline document should be read in conjunction with the following updated documents:
• ASR Data Specification v10.3: This workbook contains the layout and field type definitions for the data tables.
• ASR Valid Codes v10.3: The reference workbook containing tables with valid values for certain key columns specified in the ASR Data Specification v10.0. (If schemes find codes that do not appear on the valid code lists, they should inform us so that we can update the lists).
• Guidelines for the Identification of Beneficiaries with Risk Factors in Accordance with the Entry and Verification Criteria Version 15.1.
• ASR Data Specification Appendix A v10.3: The Appendix should be used only as a guideline for identifying utilisation statistics and is not necessarily a complete list of codes used in the industry. Please inform the CMS in case you become aware of any missing codes (excluding “in-house” codes) by sending a list of such codes to lion@medicalschemes.co.za.
• List of Validation rules V1.0
The final sign-off report can be electronically signed, if the scheme has the option available; however, schemes may submit the scanned signed document to the CMS by 11 August 2025 to b.khuzwayo@medicalschemes.co.za.
Officials from the CMS will be on hand to address all technical queries relating to the updated Healthcare Utilisation data specification document.
Download the Circular here.