Operational Hours Mon - Fri: 8:00AM - 4:30PM
Information information@medicalschemes.co.za
+27 86 112 3267 +27 12 431 0500

Circular 35 of 2021: Quarterly Statutory Returns Submission for 2021

The Council for Medical Scheme (CMS) would like to inform all Principal Officers and statutory return users that the 2021 quarterly statutory return online program is available on the returns portal on the CMS website (http://www.medicalschemes.com/returns/login.aspx) as of 11 June 2021.

The following documentation must be electronically submitted to the CMS to ensure a complete submission of the statutory return:

  • The quarterly return document – indicating “Final DD/MM/YYYY” and signed via Signflow;
  • Corresponding scheme monthly management accounts;
  • CMS standardised electronic monthly management accounts and investment reconciliations; and
  • Detailed investment schedules, including a breakdown of all the underlying assets per institution. The detailed investment schedules must reconcile back to the third-party investment statements, copies of which must also be included in the submission. Please also refer to Circular 7 of 2005 in this regard.

With reference to Circular 27 of 2014, schemes should notify the Office of the Registrar about any changes in Part 1 of the statutory return when they take place. Schemes will be given two (2) weeks from date of going live in which to verify/request changes to Part 1. A deadline for changes will be communicated by a circular, on a quarterly basis once the system is live.

The deadline for Part 1 changes for the first quarter of 2020 is 25 June 2021.

The Principal Officer, Chairperson, and one other trustee signatory in terms of Section 39 of the Medical Schemes Act 131 of 1998 (MSA) must sign the above-mentioned documents. Medical schemes should note that the CMS will regard the submission of the 2021 quarterly statutory return documentation as incomplete if any of the documents is not signed as required.

In this regard, it is important to note that the signing authority of a Principal Officer and/or Chairperson can only be delegated to a suitable person appointed by the Board of Trustees. The appointment of the Acting Principal Officer should be in line with the provisions of Sections 57(4)(a) and 57(7) of the MSA, while the appointment of the Acting Chairperson must be in line with the rules of the scheme.

Where applicable, a copy of the signed Board of Trustee resolution, where another person was appointed, should accompany the 2021 quarterly statutory return.

Schemes must further take note that the Signflow process must be utilised regarding the signing off of the quarterly returns.

Users should also take note of the CMS standardised electronic management accounts template and Part 10, which was initially communicated in Circular 23 of 2018. Please refer to the quarterly return help file and electronic management accounts help file for more information on completing this template. A link to the latest template that must be used, is included in this circular.

The CMS standardised investment reconciliation was introduced in 2019 and is a requirement for upload in Part 10. For the initial communication regarding this reconciliation, reference must be made to Circular 29 of 2019, which also contained an illustrative example with test data.  A link to the latest template that must be used, is included in this circular.

The CMS has published various guidelines on the website in order to provide assistance regarding the completion of Part 3.1: Investments. These publications serve as a guideline only as schemes will have more details available in respect of specific investments and the nature of the underlying assets. It should be noted that the purpose of these Guidelines is to provide guidance on the categorisation of assets in accordance with Annexure B to the Regulations, and not to highlight any non-compliance matters. Schemes should ensure compliance with not only the limitations imposed by Annexure B, but also the various Sections of the Act.

Refer to the CMS website for the following guidelines on the categorisation of assets:

  1. Registered banks as at 31 December 2020 for Annexure B purposes;
  2. Securities listed on the JSE as at 31 December 2020: classification for Annexure B purposes;
  3. Bonds listed on the JSE Debt Market as at 31 December 2020: classification for Annexure B purposes;
  4. Registered insurers as at 31 December 2020; and
  5. ASISA list of Collective Investment Schemes as at 30 September 2020.

The CMS has also published the following documents to aid in the identification of Sections 35(8)(c) and (d) non-compliance:

Attention is drawn to the provisions of Section 66(3) of the MSA in terms of which, any medical scheme that fails to furnish the Registrar of Medical Schemes with the prescribed documentation shall be liable to a penalty of R1 400.00 (one thousand four hundred Rands) for every day on which the failure to comply continues.

The links to the following files will assist users in completing the quarterly return:

Please note that due to the COVID-19 pandemic, only electronic submissions are required.

The submission deadlines for the 2021 quarterly returns are:

Quarter Period ended Go live date Deadline for submission
Quarter 1 of 2021 31 March 2021 11 June 2021 09 July 2021
Quarter 2 of 2021 30 June 2021 12 August 2021 10 September 2021
Quarter 3 of 2021 30 September 2021 22 October 2021 19 November 2021
Quarter 4 of 2021 31 December 2021 21 January 2022 18 February 2022

Your cooperation will be highly appreciated.

Download the Circular here